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ZOOM Webinar Setup Guide For Participants

UNINSTALLING STRESS

To help you get the most of our forthcoming event, a user-friendly, a stress-free, concise guide for Zoom Webinar, shown below, has been created. The Zoom client will have different functions for various user groups:

• Host/Co-Host: will control the flow of the Zoom webinar by inviting speakers, conducting polls and so forth.
• Panelist Members: Will periodically be spotlighted on video during their event talks.
• Attendees: Will have the simplest Zoom interface controls and won't be on camera unless invited by the host/co-host for specific purposes such as Q&A sessions. Chat can be enabled and disabled for attendees as necessary by the host/co-host.

Tips for Event Panelists
‍Making the most out of your Presentation

1. Lighting and Camera Setup: Use diffused lighting to optimal video delivery. This will reduce the chance of shadows. Positioning your camera (where possible) at eye level will ensure a better connection to the audience). Aim to use a clutter free background.
2. Sound/Audio: A headset, lavalier microphone, or table microphone as it will lead to better sound quality than using your computer audio. It is important to turn off your sound notifications on your computer from other things that maybe running in the background.
3. Good Internet Connection: Check your internet connection speeds before the event. Where possible use an ethernet cable for the most stable connection. If you are presenting from home, it is advisable to turn off other video streaming services that others might use to ensure good upload speeds.
4. Other applications/Sharing Screen: For live presentations, close other applications on your computer so that audio notifications do not appear during your presentation to be heard by others. Have the files you are going to share opened in advance for a smooth transition.  It is advised you share your specific application such as Powerpoint, Keynote, Media player like VLC player and not your Desktop which may contain sensitive information.
5. Clothing/Dress:  Darker colour shirts/blouses appear always better on camera. Kindly avoid plaid or patterned outfits, this will allow your camera to deliver a better picture quality.
6. Avoid Using Zoom Virtual Backgrounds:  It is requested that live animated Zoom virtual backgrounds feature be turned off (this can be found in preferences - under backgrounds and filters) for a more focused presentation. Where possible for optimal visual clarity, the best option is to have a clutter free background while on camera.
7. DIY Zoom practice sessions:  A lot of you might already be familiar with presenting on Zoom which is great.For panelist members not familiar with Zoom, there are a lot of short video tutorials on Youtube that go over the basics of how Zoom works. Knowing this in advance of the practice sessions, will allow your host and co-host to focus on more pressing requirements. You can access this 12 minute tutorial on YouTube by clicking HERE.

Important Info For Attendees
‍what happens before Webinar starts On the Big Day?

1. If you are an attendee and you get to the webinar early by clicking your invitation link, you will see the screen shown below. Kindly wait for the host to start the event.
2. During this time, the host, co-host and panellists are adding the final touches for the big moment during the practice session mode.
3. The host may start the meeting a few minutes early to play a promotional looping video in which case you won't see the screen below.
4. Be sure to keep your Zoom invitation emails safely as you will need these to access the webinar. All event participants must install the Zoom client before the event date to ensure a smooth transition to the webinar.
5. It is good practice to get to the webinar a few minutes early to check your internet connection is working, also use the test my speaker feature on the Zoom client for optimal audio. Incase for any technical reason you don't see the webinar start, just close the window below (if it appears), close the zoom client and hit the link in your email to re-establish connection to view the webinar.
6. Please ensure you are not logged into your Zoom client with an email address other than the one sent for your registration to eliminate any conflicts/issues.